Solutions for procurement and purchasing

See exactly where your procurement is losing margin

Procurement leaders are facing an unprecedented combination of cost pressure and digital transformation lag in the age of Procurement 4.0. Process.Science makes maverick buying, contract leakage, and missed discounts visible through flexible integration into Power BI, Microsoft Fabric or with our platform.
Discover the use cases
How we start
The reality in unoptimized procurement processes
10-20%
Of the hard-won savings from negotiations quietly leak away, on average, through uncontrolled buying behavior (Maverick Buying).
8.6%
Of total spend is lost globally to Contract Leakage (deviations from framework agreements).
49%
Of accounts payable teams struggle with excessively long invoice cycles and miss out on lucrative early-payment discounts as a result.

More than dashboards. Less than a major project.

Your procurement dashboards in action

We turn abstract ERP data into an interactive procurement KPI dashboard.
See exactly where your process stalls, in Power BI, Microsoft Fabric, or on the Process.Science platform, whichever fits your setup.
Diagram showing interconnected software modules labeled WMS, CRM, IoT, EMS, and ERP linked to a digital dashboard displaying flowcharts and data tables in business intelligence platform Power BI.
Diagram showing interconnected software modules labeled WMS, CRM, IoT, EMS, and ERP linked to a digital dashboard displaying flowcharts and data tables in business intelligence platform Qlik Sense.
Diagram showing interconnected software modules labeled WMS, CRM, IoT, EMS, and ERP linked to a digital dashboard displaying flowcharts and data tables in business intelligence platform Tableau.
Procurement Compliance & Control

Prevent Maverick Buying at the source

Purchases outside the regular procurement process are costly and risky. 67% of procurement leaders cite lack of understanding or acceptance of procurement policies among employees as the main reason.
Pattern recognition: Systematically identify goods receipts that occur before the actual purchase order (PO) is created.
Invoice audit: Filter out all invoices without corresponding purchase orders with one click.
Department analysis: See exactly which departments or product groups have the lowest compliance rates.
A process graph showing maverick buying within a purchasing process.
Process graph with purchasing KPIs.
Contract management

Radically stop contract leakage

The best framework agreements are useless if they are not applied in the operational ERP system. We continuously monitor your transactions for deviations between contract terms and actual orders.
Price variances: Real-time alerts when order or invoice prices deviate from the negotiated contract.
Volume tracking: Monitor whether agreed volume discounts with suppliers are systematically applied.
Contract utilization: Identify materials ordered "freely" despite a valid supplier contract.
Working capital optimization

Maximize discount utilization

Early-payment discounts are cash on the table that goes unused in many companies. Long approval chains and manual invoice checks mean payment deadlines regularly pass before the discount is secured.
Bottleneck analysis: Uncover which approvers (or special approvals) cause invoices to be delayed the longest.
Discount prioritization: he dashboard shows daily which invoices risk the highest discount loss if not paid today, and where your procurement discounts are actually being lost.
Avoid duplicates: Support long-term invoice audit automation, and detect and stop costly duplicate payments, which account for up to 0.1–0.5% of annual payouts, right before transfer.
Dashboard showing the detailed root causes of changes in the process.

From ERP Log to Process Intelligence

Powered by our Data Preparation Tool (DPT), Process.Science connects to virtually any source system, from SAP Ariba to Oracle and Microsoft Dynamics, and we turn that data into process intelligence for procurement process optimization.
Native integrated in
SAP Ariba / ERP
Oracle
Microsoft Dynamics

01. Data Extraction

We connect your ERP system and read the digital traces: purchase requisitions, POs, goods receipts, and invoices.

02. Event Log Generation

From isolated data points, a seamless, chronological purchase-to-pay process is created for analysis.
Our USP

03. Native BI Integration

The process graph is calculated directly in your existing Power BI or Microsoft Fabric or on the Process.Science platform. No external cloud silo, no system break.

04. Actionable Insights

Interactive procurement dashboards immediately show where price deviations occur, discounts are about to expire or supplier performance should be reviewed.
Security by Design

Maximum data security and audit compliance. With Process.Science, you make your processes not only more efficient but 100% audit-safe without compromising your IT security.

Procurement processes are subject to strict regulatory requirements. Process mining identified numerous audit-relevant transactions in case studies including unauthorized payments, SoD violations, and procedural breaches.

No data leakage

Whether you run us in Power BI, Microsoft Fabric or on our own platform, your sensitive ERP data always stays within your own firewalls.

Certified

Process.Science is ISO 27001 certified and develops software according to the highest German security standards.

Find SoD violations in real time

Instantly detect segregation of duties violations, e.g., when the same person approves a credit check and posts the invoice.

The financial leverage is enormous

Analysts confirm Process Mining customers achieve payback in just 6 months and 383% ROI over three years. Real-world examples from the enterprise segment prove this:
International pharmaceutical company: Increased discount utilization rate from 61% to over 90% and achieved massive capital cost savings through improved DPO.
Global telecommunications provider: Reduced process variants with P2P process mining and achieved savings of over €66 million in purchasing alone.
International management consultancy: Realized $35 million in annual working capital benefits.
Any more questions?

Frequently Asked Questions from procurement

The most important answers for CPOs and IT managers.
Our ERP data has grown historically and is messy. Does it still work?

Yes, absolutely. You don't need perfect master data to start with Process Mining. In fact, our technology is often the best way to systematically uncover exactly this data chaos. We extract the raw event logs (timestamps, activities) that are already present in your system.

We already have dashboards in procurement. What's the difference?

Traditional BI dashboards are static and only show you the result: "You missed a 15% discount this month." Process Mining is dynamic and shows you the cause: "You miss the discount because invoices with approver X typically sit in the queue for 4 days before being posted." We show the actual process flow, not just metrics.

Which source systems can be connected?

We are system-agnostic. Whether you use SAP (including Ariba), Oracle, Microsoft Dynamics, or highly customized legacy systems – as long as a system leaves digital traces (Case ID, activity, timestamp), we can translate the data into Process Intelligence.

Does leakage analysis work with thousands of different framework agreements?

Yes, absolutely. Process Intelligence scales effortlessly with your data volumes. Our algorithm continuously matches every single Purchase Order (PO) and incoming invoice against the conditions stored in the ERP – whether you have 50 or 5,000 active framework agreements. Price deviations are immediately flagged on the dashboard.

We have very complex and often deviating approval workflows in P2P. Will this be mapped correctly?

That's exactly what Process Mining is made for. We don't visualize the theoretical "Happy Path," but the unvarnished reality. Every complex loop, every escalation, and every special approval is reconstructed. This way, you see exactly which approver has the longest wait times and where your discount is actually lost.

Transparency in 30 Days

Test Process.Science with your own ERP data

Request our free one-pager to get started with Purchase-to-Pay process mining. Learn how our proof of concept works and how we uncover maverick buying and contract leakage in your system in just 4 weeks.
Support from procurement specialists
Analysis directly in Power BI, Microsoft Fabric or the Process.Science platform, whichever you prefer
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